APRIL 21, 2003

The Smithville I.S.D. Board of Trustees met in regular session on Monday, April 21, 2003 beginning at 5:30 P.M. Items discussed or acted on by members included the following:

Tour of new high school – The Board met at 5:30 p.m. and was transported to the new high school for a tour of the new campus under construction. They returned at approximately 6:40 p.m. and the board meeting proceeded.

A. Board Recognitions

1. Employee of the Month for March – The Employees of the Month for March are Denise Ingram, PreK teacher at Brown Primary, and Becky Hodges, accounts payable/purchasing clerk at the Administrative Office. Mrs. Hodges was present at the meeting to receive recognition. Mrs. Ingram was not present.

2. Recognition of Tiger Band for winning Sweepstakes and Students Advancing to State Competition in UIL Academic Contests – The Board extended their congratulations to members of the Tiger Band and their leaders, Dianna and Wayne King, for their outstanding accomplishment in receiving “Sweepstakes” at the recent Marching, Concert and Sight Reading competition. Not in attendance, but also recognized, were students who advanced to state level competition in UIL academic contests.

B. Public Communications

3. Communications from the Public – The Board heard from Dwight Stockton regarding budget concerns and current student/teacher ratios from PreK to fourth grade. They also heard from Paul Viktorin, who voiced his support for maintaining current student/teacher ratios.

C. Consent Agenda

Consent Agenda – Mike Morgan motioned to approve items 4 through 10 as listed on the Consent Agenda. Peggy Walicek seconded, and the motion carried 7-0. The Consent Agenda consisted of the following:

4. Minutes of the March 24, 2003 regular board meeting

5. Disbursements for the month of March 2003

6. Financial Statements for March 2003

7. Investment Report

8. Tax Collection Report

9. Budget Amendment

10. Student Transfers

D. Information Items

11. Construction Status Report – Steve Rogers and Dale Murphree, of Best Construction, were present at the meeting to update the Board regarding the progress of construction on the new high school.

12. Superintendent’s Report – Mr. Sage briefed the Board on current happenings within the district, including early voting progress and results of a meeting he had recently with Joe Beal of LCRA regarding drainage from the new high school site into Gazley Creek.

13. Nurse’s Report for all campuses - Included in the board packet was a monthly report of cases seen through the nurse’s office at all campuses for the month of March.

14. Discussion on Board Self Evaluation – In order to improve the governance team of the school district, the Board conducts a self-assessment once a year. The Board was provided with a survey instrument and timeline for completion. The evaluation results will be included on the May agenda.

15. Tentative May Agenda Items – The tentative agenda items for the May meeting are:

a. Board Self-Evaluation

b. Employment of Certified Personnel

c. Resignations of Certified Personnel

d. Superintendent’s Report

e. Construction Status Report

f. Nurse’s Report

g. Approval of bids for pest control

h. Oath of office for new board member

i. Reorganization of the Board

j. Student Dress Code

k. Consider bids for bank depository

l. Set transfer tuition limit

At this time, 7:24 p.m., the Board adjourned to executive session. They returned at 8:15 p.m. with no official action taken.

E. Action Items

16. Parent Appeal of Length of Student Assignment to D.A.E.P. – The Board took no action on this item.

17. Award Technology Bids for New High School and Junior High – In order to supply the new high school with computers and other related technology, as well as address additional technology needs at the junior high, the Board approved solicitation of bids for these items at the February meeting. After following proper bidding procedures, the network administrator is bringing the results of those bids to the Board for approval. It is being recommended that the bulk computer contract be awarded to Bytespeed for $239,575, the printers to ASI for $16,123, and the installation to MicroAge for $4,000. Mike Morgan entered a motion to approve the technology bids as presented. With a second by Linda Rooks, the motion carried 7-0.

18. Smallwares Bid for Smithville High School – In order to equip the new cafeteria with necessary smallware supplies, bids were solicited for these items. Annette Kuehler, Director of Food Services, recommended that the bid be awarded to the low bidder, Top-of-the-Table Restaurant Supply for $7,900.66. Mike Wittrock motioned to approve the smallwares bid as presented. Peggy Walicek seconded, and the vote passed 7-0.

19. Second Reading of Board Policy Update 69 – At the regular March meeting, the Board was provided a copy of Board Policy Update 69, an update of legal policies by the Texas Association of School Boards. Approval of this update is required. Howard Burns made a motion to approve Board Policy Update 69 as presented. Mike Wittrock seconded the motion, and the vote carried 7-0.

20. Review Leaver/Dropout Records Report – The Texas Education Agency requires all school districts to perform an audit of records regarding “leavers” or dropouts and to submit the report to its office annually. Smithville ISD has performed this audit and is ready for Board approval of the report in order to submit it to T.E.A. Craig Williams motioned to approve the review of the audit as presented. Peggy Walicek seconded, and the motion carried 7-0.

21a. Resignations of Certified Personnel – Mr. Sage reported the resignation of Danielle Odom, music teacher at the elementary, to the Board.

21b. Employment of Certified Personnel – The Superintendent recommended the following personnel for hire at Smithville ISD:

Jo Ann Champion – Assistant Band Director

Amber Janda – Teacher/Coach at the high school

Jonet Fohn – Teacher/Coach at the junior high

Mike Wittrock made a motion to employ the above personnel for the 2003-2004 school year. Mike Morgan seconded, and the vote passed 7-0.

22. Adjournment – The Board adjourned its meeting at 8:30 p.m.