MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE SMITHVILLE INDEPENDENT SCHOOL DISTRICT HELD ON MONDAY, OCTOBER 20, 2003, AT 6:00 P.M. AT THE SMITHVILLE ADMINISTRATIVE OFFICE, 901 N.E. SIXTH STREET, SMITHVILLE, TEXAS.
PRESENT: Howard Burns, Craig Williams, Peggy Walicek, Mike Morgan, Kamron Saunders, Mike Wittrock
ABSENT: Mike Davis
ALSO PRESENT: John Hancock, Jeff Hancock, Jimmy Trousdale, Dana Henning, Nina Brinker, Rebecca Rossman, Kevin Shipley, Sheri Lehnick, Karen Scherrer, Micky Virdell, Heather Wilson, Cheryl Burns, Bobby Hennesey, Ana Murray, Julie Byrom, Kelly Evans, Wayne King, Belinda Waters, Denise Behrens, Gary Sage
Recognition of 1. The Board recognized those students chosen from the Junior High Outstanding Students for and High School as outstanding students. John Hancock, eighth the First Six Weeks grader at the Junior High and son of Jeff and Cynthia Hancock,
was present at the meeting to receive recognition. The High
School representatives, senior Ashley Kuehler, daughter of Annette Kuehler, and junior Justin Webster, son of Kelly Carpenter, were not present.
Employees of the 2. The employees of the month for September are Dana Henning, Month for September music teacher at the Elementary, and Belinda Waters, network
technician for the District. Both were present at the meeting to be recognized by the Board.
Communications 3. There were no public communications.
Consent Agenda Kamron Saunders motioned to approve items 4 through 9 on the
Consent Agenda as presented. Mike Wittrock seconded, and the motion carried 6-0. The Consent Agenda consisted of the following:
4. Minutes
5. Disbursements
6. Financial Statements
7. Investment Report
8. Tax Collection Report
9. Approve Resolution regarding Extra-Curricular Status of
4-H Organization
At this time, the Board moved to Agenda Item 22, Appeal of DAEP Assignment. The Board entered executive session at 6:18 p.m. and returned at 7:42 p.m. with no official action taken.
Appeal of DAEP 22. A parent of a high school student has requested an appeal,
Assignment based on circumstantial evidence, of a 45 school day assignment to DAEP for the student being in possession of alcohol in a drug free zone. The deliberation of this item was conducted in closed session. After deliberation, Mike Morgan entered a motion to deny the appeal of DAEP assignment. Peggy Walicek seconded, and the motion carried 6-0.
The Board then returned to Agenda Item 10.
Construction 10. Mr. Sage updated the Board on the completion phase of
Status Report construction and renovations in the District, including repair of “birdbaths” at the new high school parking lot.
Superintendent’s 11. The Superintendent advised the Board of correspondence he
Report received from the Ministerial Alliance requesting that no school-
related activities be scheduled on Wednesday evenings in order to
avoid conflict with church activities.
Secondary 12. A current board goal has been to “Improve the emphasis and
Campuses Student involvement of student councils at the secondary campuses.” This
Council Reports board goal includes an annual board report on the membership and
planned activities of the secondary student councils. Leona Jones,
student council sponsor at the high school, and Jimmy Trousdale,
junior high principal, gave the Board a report on their student
council activities.
TASB Delegate 13. The Texas Association of School Boards Annual Convention was
Report held September 19-22, 2003 in Dallas. Board member Mike
Morgan served as our voting delegate to the TASB Delegate
Assembly. Mr. Morgan gave a short report to the Board on
the assembly.
Tentative November 14. The tentative agenda items for the November board meeting are:
Agenda Items a. Employee of the Month
b. Superintendent’s Report
c. A.E.I.S. Report and Public Hearing
d. Textbook Selection Committee
e. Change board meeting dates due to holidays
f. District’s First Ratings Report
g. Oath of Office for new board member
Consider Request 15. The Superintendent has received a
for use of District request from the Smithville Youth Football Association to allow facilities from the the use of school district property, land surrounding the new high Smithville Youth school, for temporary football fields for their league practice and Football Association play. After considerable discussion among the Board, Mike
Morgan made a motion to deny the request by the Smithville
Youth Football Association to use the land at the new high school,
but to express a willingness by the Board to consider utilization of the existing Junior High practice fields. Craig Williams seconded, and the vote passed 6-0.
Review and approve 16. Board Policy BQ [Legal] requires the Board to annually approve of District and Campus district and campus improvement performance objectives and Performance Objectives ensure that the district and campus improvement plans are
and Improvement Plans mutually supportive to accomplish identified objectives and at a
minimum, support the state goals and objectives. Mike Wittrock
made a motion to approve the district and campus performance
objectives for 2003-2004 and to approve the district and campus
improvement plans as presented. Peggy Walicek seconded, and
the vote passed 6-0.
Consider approval 17. The high school has been experiencing an increase in the number of early graduation of students who are planning on graduating before the normal 4
for Smithville High years, thereby raising questions regarding class rank, senior
School students privileges, classification, graduation year, assessment and other
related issues. After soliciting input from other area high schools,
the high school administrators have put forth a plan to address
three-year graduates. Howard Burns motioned to accept the policy
for early graduates as presented. Peggy Walicek seconded, and the
motion carried 6-0.
Set Board 18. The special election for board trustees is Tuesday, November 4,
meeting date to 2003. Election law requires us to
canvass special election canvass the results between three and six days after the election. results Kamron Saunders motioned to call for a special board meeting on
Friday, November 7, 2003 at 7:45 a.m. With a second from Mike
Wittrock, the motion carried 6-0.
Nomination for the 19. The Bastrop County Central Appraisal District is governed by a Bastrop County Central five-member board, which is elected by the governing bodies of Appraisal District Board the taxing entities in Bastrop County. Board members serve two-of Directors year at-large terms that begin on January 1 in even numbered
years. In order to maintain representation for Smithville on the
Bastrop County Board of Directors, we must nominate a person to
fill that position. Mike Morgan has served as our representation on
the BCAD Board for the last two years, and agrees to continue his
service. Peggy Walicek nominated Mike Morgan for the Bastrop
County Central Appraisal District Board of Directors. Craig
Williams moved that nominations cease. Mike Wittrock seconded
that motion. Mr. Morgan was elected by acclamation.
Consider approval 20. In order to make more efficient use of staff, as well as provide a
of air conditioner filter cost effective method of timely maintenance of HVAC filters service contract throughout the District, Bobby Hennesey, Director of Maintenance
and Operations, solicited bids for this maintenance service. Mike
Wittrock motioned to award DeMarco Filter Systems a contract for HVAC filter maintenance for $10,140. Peggy Walicek seconded, and the vote passed 6-0.
Bidding for sale 21. In order to proceed with plans to develop the old vocational
used portable buildings building on Loop 230 into a maintenance and transportation center,
the back of the building must be cleared of all scrap material, buildings, etc. in order to provide space for parking the buses, trucks, vans, and trailers of the District. The three portable buildings that are currently located behind the building are no longer needed by the District, so Bobby Hennesey, Director of Maintenance and Operations, is requesting permission of the Board to offer these buildings for sale. Peggy Walicek motioned to approve the request to sell the buildings by means of sealed bid procedures. Mike Morgan seconded, and the motion carried 6-0.
Adjournment 22. The Board adjourned its meeting at 10:00 p.m.