SMITHVILLE I.S.D.
BOARD BRIEFS
The Smithville I.S.D. Board of Trustees met in regular
session on
1. Recognition of PAL/PAX students – Amy Mills, representative for the nation-wide organization Youth Launch, was present at the board meeting to recognize the outstanding contributions made by the PAL/PAX students of Smithville ISD.
2. Employees of the Month for May – Vicki Hall, recipient of the Employee of the Month for May, was unable to attend the June board meeting to receive recognition. The Board took this opportunity to congratulate Ms. Hall on her accomplishment.
3. Communications from the Public – The Board heard from Jeff Hancock and Cindy Hancock, who were encouraging the Board to support a proposed policy to allow PE credits for sports not normally included in the athletic period of a regular day.
Consent Agenda – Kamron Saunders moved to approve items 4 through 13 as listed on the Consent Agenda. Peggy Walicek seconded, and the motion carried 4-0. The Consent Agenda consisted of the following items:
4.
Minutes of the
5. Disbursements for the month of June 2004
6. Financial Statements for June 2004
7. Investment Report
8. Tax Collection Report
9. Band equipment bids
10. Student accident insurance bids
11. Athletic equipment bids
12. Business and Operation bids
13. Bond payment
14. Superintendent’s Report – The Superintendent updated the Board on issues pertaining to the District including information about the Summer Math Camp hosted by the Smithville Public Library.
15. School Climate Survey – Central Office staff conducted a climate survey of teachers and staff at every campus in May 2004. Results of the survey were tabulated, and the Superintendent gave a short review of the report at the board meeting.
16. Second Draft of the 2004-2005 Budget – Heather Wilson, Director of Business, provided the Board with a copy of the second draft of the budget for Smithville ISD for 2004-2005.
17. District Exit Interview Summary for Summer 2004 – This was an information item included to make the Board aware of the results of exit interviews conducted on employees who resigned from the District at the end of the 2003-2004 school year.
18. Tentative August Agenda Items – The tentative agenda items for the regular August meeting are:
a. Superintendent’s Report
b. Public Hearing on Proposed Budget
c. Adoption of 2004-2005 District Budget
d. Adoption of 2004-2005 Tax Rate
e. Recognition of winners of Food Services menu coloring contest
19. Review and approval of District and Campus Performance Objectives and Improvement Plans – Board Policy BQ [Legal] requires the Board to annually approve district and campus improvement performance objectives and ensure that the district and campus improvement plans are mutually supportive to accomplish identified objectives and at a minimum, support the state goals and objectives. Mike Morgan entered a motion to approve the district and campus performance objectives for 2004-2005 and approve the district and campus improvement plans as presented. Kamron Saunders seconded, and the vote was 4-0.
20. Review and Possible Revision of Board Policy DED [Local] – Due to a flaw in current board policy, the Board addressed a “housekeeping” issue in DED [Local]. Current policy reads that all personnel who work annual schedules of 260 days shall receive 10 days of paid vacation, and all personnel who work 226 days or less shall not be paid for noncontracted days or nonscheduled workdays. The Board changed the wording from 260 days to 247, and 226 days to 237. Peggy Walicek made a motion to approve revised DED [Local} as presented. Mike Morgan seconded, and the vote carried 4-0.
21. Set Student Transfer Tuition Limit – The Board is required to set transfer fees on an annual basis. According to Senate Bill 4, 76th Legislature, the Texas Education Agency is required to establish the amount of tuition that school districts can charge for educating a nonresident student. According to T.E.A., the maximum amount that Smithville ISD is allowed to charge for tuition is $1,038. Peggy Walicek moved to set the student transfer tuition fee for 2004-2005 to $1,038 per student. Mike Morgan seconded the motion, and it passed 4-0.
22.
Call for a Public Hearing on the 2004-2005
Budget – State
Truth in Taxation laws require the school district to publish a public notice
of public hearing to discuss the proposed budget and proposed tax rate for the
new fiscal year. Legally the budget must
be developed on or before
23. Consideration and Approval of Additional Copiers for the District – In order to upgrade and refurbish copiers currently located on campuses and Central Office, as well as enhance capabilities of the District, Heather Wilson, Director of Business, solicited bids from QISV that would allow the District to add copiers and rotate high volume copiers to suitable locations. Peggy Walicek moved to approve additional copiers and the rotation of copiers by restructuring the lease/purchase agreement with Premier Systems. With a second from Kamron Saunders, the motion carried 4-0.
24. Consider Resolution regarding a lease purchase agreement for procuring educational software for the District – The Superintendent is recommending to the Board that the District be allowed to enter a lease purchase agreement for procuring A Plus educational software for the high school, junior high school, and other campuses within the District. Kamron Saunders motioned to approve a resolution allowing the procurement of educational software for the District through lease purchase. Peggy Walicek seconded, and the motion passed 4-0.
25. Adoption of Teacher Appraisal Calendar and Appraisers – The Board must approve the district appraisal calendar and the list of administrators trained to evaluate teachers. Teachers must be evaluated annually by trained and board approved appraisers. For the 2004-2005 school year, the District plans to continue to use the state-adopted appraisal system, the Professional Development and Appraisal System (PDAS). Mike Morgan motioned to approve the list of PDAS appraisers, and the 2004-2005 appraisal calendar as presented. Peggy Walicek seconded, and the motion carried 4-0. The list of appraisers are as follows:
Gary Sage, Superintendent
Cheryl Burns, Director of Curriculum
Kevin Shipley, High School Principal
Jimmy Trousdale, Junior High Principal
David Edwards, Elementary Principal
Karen Scherrer, Brown Primary Principal
Walter McLoughlin, High School Assistant Principal
Ana Murray, Elementary Assistant Principal
Andra Sparks, Junior High Assistant Principal
Nina Brinker, Brown Primary Assistant Principal
Micky Virdell, Director of Special Programs
26. Consider PE credits for sports normally not included in the athletic period of a regular school day – Kevin Shipley, High School Principal, is requesting that the Board consider a policy that would allow students who participate in UIL sanctioned athletic events and are not enrolled in the athletic period to receive PE credit. Students would be required to meet with their counselor and enroll in a 0 period class at the beginning of the semester, and coaches would document the 80 hours of participation in their grade book to meet the state standard. Peggy Walicek moved to approve the proposal as presented by administrators. With a second by Kamron Saunders, the motion carried 4-0.
27. Report on PEIMS Record 425 for the 2002-2003 school year – During the 2002-2003 school year, District staff inadvertently committed an error while coding discipline data in PEIMS. The Texas Education Agency requires that Districts report this type of error and adjustments to their Board of Trustees, and file the report at the local level. Motion was made by Peggy Walicek to approve the report on PEIMS Record 425 as presented. Mike Morgan seconded, and the motion carried 4-0.
28a. Resignations of certified personnel – There were no resignations to report.
28b. Employment of certified personnel – The Superintendent recommended
employment of Teresa Wilson as a teacher at the high school. Mike Morgan moved to employ Teresa Wilson for the 2004-2005 school year. There was a second by Kamron Saunders, and the vote passed 4-0.
29. Adjournment – The Board adjourned
its meeting at