SMITHVILLE I.S.D.
The Smithville I.S.D. Board of Trustees met in regular
session on
1. Outstanding Students for the Sixth Six-Weeks – The Board recognized the outstanding students from the junior high and high school campuses. Chosen from the junior high was eighth grader Wren Fair, and from the high school were junior Katelyn Burns and sophomore Robert Shipley. Due to conflicts, Wren and Robert were unable to attend the board meeting. Katelyn was present to accept congratulations from the Board.
2.
Recognition of
3. Communications from the Public – The Board heard from Dan Rinehart, who requested that the Board table the agenda item dealing with grounds maintenance, and to seek bids for the service at the end of the current contract.
Consent Agenda – Peggy Walicek moved to approve items 4 through 8 as listed on the Consent Agenda. Kamron Saunders seconded, and the motion carried 7-0. The Consent Agenda included:
4.
Minutes of the
5. Disbursements for the month of May 2005
6. Financial Statements for May 2005
7. Investment Report
8. Tax Collection Report
9. Superintendent’s Report – The Superintendent updated the Board on important issues pertaining to the District including the status of staff vacancies and budget issues.
10. Preliminary Spring TAKS Testing Report – Cheryl Burns, Director of Curriculum and Instruction, presented a comprehensive report on TAKS Testing results from tests administered on all campuses in Smithville ISD in the spring of 2005. This report allows the district staff to disaggregate the data by sub-groups, grade levels, and subject in order to plan for improvement in the future in the area of student performance.
11. Exit Interview Report – This was an information item included to make the Board aware of the results of exit interviews conducted on employees who resigned from the District at the end of the 2004-2005 school year.
12. Annual Maintenance Report – Zack Harris, Director of Maintenance, conducts a complete facility inspection of all District facilities in late spring of each year and prepares a written report of the findings, as well as a list of future projects. Mr. Harris presented the Board with his annual maintenance report.
13. Tentative July Agenda Items – Tentative items to be included on the July agenda are:
a. Superintendent’s Report
b. Call for Public Hearing on Proposed Budget
c. Athletic bids
d. Second Draft of the 2005-2006 District Budget
e. Set Student Transfer Tuition Limit
f. District Climate Survey Report
g. Student Insurance
h. Final Exit Interview Report
14. Review and approve student handbooks for all campuses, Student Code of Conduct and athletic handbook – The handbooks, along with the code of conduct, are reviewed by district staff on an annual basis and presented to the Board for approval. Kamron Saunders motioned to approve the student handbooks, code of conduct, and athletic handbook as presented. Peggy Walicek seconded, and the motion carried 7-0.
15. Review and approval of District Crisis Management Plan – The District Crisis Management Plan was developed in recent years to address response to unforeseen emergency situations that could occur in the District. District staff updates the plan on an annual basis, as personnel changes occur and new situations arise. Mike Morgan made a motion to approve the District Crisis Management Plan as presented. With a second from Mike Wittrock, the vote passed 7-0.
16. Consider cost analysis proposals for options dealing with ground maintenance services – In an effort to determine the most cost effective means of providing grounds maintenance for the District, the Superintendent has done a cost analysis for bringing the service in-house versus outsourcing. After discussion, Peggy Walicek moved to re-bid the grounds maintenance, as either a combined bid or with outlying areas separate, and to decide in-house versus outsourcing after bids are evaluated. Mike Morgan seconded, and the motion carried 7-0.
17. Review and approve Board Operating Procedures – Following board elections and reorganization of the Board each year, the Board reviews their operating procedures to ensure that all members have input into adopting them. After reviewing their board operating procedures, Peggy Walicek entered a motion to approve the board operating procedures as revised. Kamron Saunders seconded, and the motion carried 7-0.
18. Consider approval of Ed-Flex Waiver to provide Title I funding district-wide – In order to provide a wider span of federal funding support throughout the district, the Superintendent asked the Board to consider approval of a waiver to allow federal funds to be distributed on a district-wide basis rather than a population/program targeted basis. Kamron Saunders moved to approve the Ed-Flex waiver as presented. Mike Morgan seconded, and the vote carried 7-0.
Closed Session – The Board entered closed session at 8:25 p.m. and returned at 9:53 p.m. with no official action taken.
19. Board Self-Evaluation – The Board conducts a self-assessment once a year. Each member of the Board was provided a survey instrument for self-evaluation, which they completed and turned in to the Board President. The results of the Board self-evaluation were discussed in executive session.
20. Consider Parent Grievance on Student Discipline Issue – The parent was not present at the meeting, therefore this item was not acted upon.
21a.Superintendent’s Formative Assessment – The Board has adopted an evaluation calendar and
process for the Superintendent that calls for a mid-year formative assessment. Board members are asked to fill out an assessment form, which is then compiled into a single document. The Superintendent’s Formative Evaluation results are given to the Superintendent in closed session. Mike Wittrock moved to approve the formative assessment as delivered to the Superintendent in closed session. Peggy Walicek seconded, and the motion carried 7-0.
21b.Resignations of certified personnel including the high school principal – The Superintendent
informed the Board of the following resignations: Kevin Shipley, Jonet Fohn, Sarah Broach, Brenda Wallace, Maryellen Sherrod, and Chris Flowers. No action was necessary.
21c.Employment of certified personnel – The Superintendent recommended employment of the
following personnel – Mary Liz Singleton, junior high principal, Rachel Spector-McAdam, junior high teacher, Carol Cullen, junior high teacher/coach, and Maurie Hazlewood, speech pathologist at Brown Primary. Mike Morgan approved to employ the above personnel for 2005-2006. Mike Wittrock seconded, and the motion carried 7-0.
22. Adjournment – The Board adjourned its meeting at 10:00 p.m.