SMITHVILLE I.S.D.
The Smithville I.S.D. Board of Trustees met in regular session on Monday, June 19, 2006 beginning at 6:00 P.M. Items discussed or acted on by members included the following:
1. Outstanding Students for the Sixth Six-Weeks – The Board recognized Brooke Kuehler,
Kaila Waters and Quincy Patridge for their selection as outstanding students for the sixth six-
weeks at the junior high and high school campuses.
2. Communications from the Public – There were no public communications.
Consent Agenda – Peggy Walicek moved to approve the Consent Agenda as presented. Mike Morgan seconded, and the motion carried 6-0. The Consent Agenda included the following:
3. Minutes of the May 15, 2006 regular board meeting
4. Disbursements for the month of May 2006
5. Financial Statements for May 2006
6. Investment Report
7. Tax Collection Report
8. Budget Amendments
9. Superintendent’s Report – Mr. Sage updated the Board on various happenings in the District.
10. Preliminary Spring TAKS Testing Report – This item was postponed until the July meeting.
11. First Draft of the 2006-2007 District Budget – Rick Boehm, Director of Business, presented the Board with the first draft of the 2006-2007 District budget.
12. Annual Maintenance Report – Zack Harris, Director of Maintenance, conducts a complete facility inspection of all District facilities in late spring of each year and prepares a written report of the findings, as well as a list of future projects. Mr. Harris presented the Board with his annual maintenance report.
13. School Climate Survey Report – Central Office staff conducted a climate survey of
teachers and staff at every campus in May 2006. Results of the survey were tabulated, and
the Superintendent gave a short review of the report at the board meeting.
14. Tentative July Agenda Items – Tentative items to be included on the July agenda are:
a. Superintendent’s Report
b. Call for Public Hearing on Proposed Budget
c. Athletic Bids
d. Second Draft of the 2006-2007 District Budget
e. Exit Interview Report
f. Student Insurance
g. Approve PDAS Appraisers and Appraisal Calendar
h. TPRI Results
i. Bond payment
j. Spring TAKS Testing Results
15. Approve a Resolution to Authorize Tax Resale – McCreary, Veselka, Bragg & Allen, P.C.,
delinquent tax attorney for the District, has requested authorization by resolution to place several properties, currently held in trust by S.I.S.D., up for sale for less than taxes, penalty and interest due against the property. These particular parcels had previously been placed for sale with no minimum bid received. Howard Burns moved to approve the resolution as requested by McCreary, Veselka, Bragg & Allen, P.C. Kamron Saunders seconded the motion and it carried 6-0.
16. Approve Consent to Multiple Representation by District attorneys – In March 2006, the
Board voted to allow the Superintendent to pursue a clarification of school boundaries, including a possible change in boundaries, with Bastrop ISD. In order to represent both parties in this issue, Walsh, Anderson, Brown, Schulze & Aldridge, P.C., attorneys for Smithville ISD as well as Bastrop ISD, required Board action authorizing the Superintendent to enter into agreement of multiple representation. Kamron Saunders motioned to formally approve appointment of Gary Sage as representative for the District to provide consent to multiple representation so that Walsh Anderson can finalize the boundary line solution. Peggy Walicek seconded, and the motion carried 6-0.
17.
Review
and approval of student handbooks for all campuses, Student Code of Conduct,
Dyslexia Handbook and Athletic Handbook – All handbooks, along with the Student Code
of Conduct, are reviewed by district staff on an annual basis and presented to the Board for approval. Mike Morgan motioned to approve the student handbooks, Student Code of Conduct, Dyslexia Handbook and Athletic Handbook as presented. Peggy Walicek seconded, and the motion carried 6-0.
18. Review and approve District Crisis Management Plan – The District Crisis Management
Plan was developed in recent years to address response to unforeseen emergency situations
that could occur in the District. District staff updates the plan on an annual basis, as personnel changes occur and new situations arise. Howard Burns made a motion to approve the District Crisis Management Plan, with revisions, as presented. With a second from Mike Morgan, the vote passed 6-0.
19. Review and approve Board Operating Procedures – Following board elections and
reorganization of the Board each year, the Board reviews their operating procedures to
ensure that all members have input into adopting them. After reviewing their board operating procedures, Peggy Walicek entered a motion to approve the board operating procedures as presented. Kamron Saunders seconded, and the motion carried 6-0.
20. Set Student Transfer Tuition Limit – The Board of Trustees is required to set a tuition limit
for transfer students on an annual basis. The Texas Education Agency directs the
commissioner to establish the amount of tuition that school districts could charge for educating a nonresident student. According to T.E.A., the maximum amount that Smithville ISD is allowed to charge for tuition for the 2006-2007 school year is $1,172. Kamron Saunders entered a motion to set the student transfer tuition fee for 2006-2007 at $1,172 per student. Howard Burns seconded, and the motion carried 6-0.
Executive Session – The Board entered executive session at 7:45 p.m. and returned at 8:33 p.m. with no official action taken.
21. Board Self-Evaluation – The Board conducts a self-assessment once a year. Each member
of the Board was provided a survey instrument for self-evaluation, which they completed and turned in to the Board President. The results of the Board self-evaluation were discussed in executive session.
22a. Superintendent’s Formative Assessment – The Board has adopted an evaluation calendar and
process for the Superintendent that calls for a mid-year formative assessment. Board
members are asked to fill out an assessment form, which is then compiled into a single document. The Superintendent’s Formative Evaluation results are given to the Superintendent in closed session. Mike Morgan moved to approve the formative assessment as delivered to the Superintendent in closed session. Howard Burns seconded, and the motion carried 6-0.
22b. Resignations of certified personnel – The Superintendent informed the Board of the
following resignations: Dawn Streuer, Bernardita Redoblado, and Iann Flowers. No action was necessary.
22c. Employment of certified personnel – The Superintendent recommended employment of
Stacy Zimmerman, teacher at Brown Primary, Mary Bowen and Margaret Erwin, teachers at Smithville Elementary, and Teresa Coleman and Mary Boord as teachers at Junior High. Craig Williams moved to accept employment of personnel as recommended. Kamron Saunders seconded, and the motion carried 6-0.
23. Adjournment – The Board adjourned its meeting at 8:42 p.m.