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District Departments » Special Education » Notice of Destruction of Special Education Records

Notice of Destruction of Special Education Records

Notice of destruction of special education records

Attention Parents/Guardians, Former Students, Eligible (Adult) Students:

Special Education records which have been collected by the Smithville Independent School District (SISD) related to the identification, evaluation, educational placement, or the provision of Special Education in the district, must be maintained under state and federal laws for a period of five years after Special Education services have ended for the student. This requirement has changed from seven years to five years based on the Texas State Library and Archives Commission and SISD’s updated records retention schedule. Special Education services end when the student no longer is eligible for services, graduates, completes his or her educational program at age 22, or moves from the district.

This notification is to inform parents/guardians and former students of SISD’s intent to destroy the Special Education records of students who received special education services in the Smithville Independent School District with the birthdate years from 1990-1991 and who are no longer receiving Special Education services as of the end of the 2010–20011 through the 2012–2013 school year. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise.

After five years, the records are no longer useful to the district, but they may be useful to the parent/guardian or former student in applying for Social Security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request the records in writing or in person at the following address:

SISD Special Education Office
901 NE 6th Street
Smithville, Texas 78957

Phone: 512-237-2487
Fax: 512-237-5660

Requests for records must be received by Friday, October 26, 2018.